School management platform: student, parent and teacher accounts
A school needs more than a website and a timetable: parents, students, teachers and administrators work in different roles. We build a platform with accounts, admissions CRM and teacher KPIs from €34,900.
Platforms and SaaSTimeline: after the architecture session
What the accounts of a school platform look like
In a school, data is usually scattered: applications in spreadsheets, grades in gradebooks, communication in messengers, payments separately. A platform gathers it around roles: a student sees their tasks, a parent follows progress, a teacher runs groups, and an administrator sees all admissions and indicators. It is not an off-the-shelf service but a system built around how your school works. See also: learning and course platform.
- What a student information system is, in plain words. It is software where a school manages students, groups, grades, applications, payments and communication with parents. It is sometimes called an SIS, or student information system.
- SIS vs LMS. An SIS stores data about students, groups and grades, while an LMS delivers learning: lessons, tests, materials. Many schools need both parts, and we can combine them in one platform.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
School platform — from €34 900
One system for a school: student, parent and teacher dashboards, admissions tracking, online tuition payments and teacher performance metrics. Everyone sees what they need in one place.
International Lyceum Discovery School: role-based accounts, CRM and teacher KPIs. GRONO: a cashback platform for private education. Life Wellness Wave: an LMS, ranks, gamification and 18 languages. We use the experience of these projects in the school platform. See also: ranks and gamification.
- What can be used as a base. Role-based accounts, CRM and teacher indicators are already built and have run in a live project. We will show what suits your school.
We show prices upfront rather than hiding them behind a quote on request. The design is made for your school, not from a template. The code in your repository, the domain and service accounts are registered to you. Infrastructure costs €0 at launch, and sign-in, roles, emails and the admin panel come from ready modules in our projects. See also: turnkey platform.
- Student and parent data. Access permissions are set by role, so everyone sees only their own information. We prepare the data processing policy as a template for your country, and your lawyer does the final review.
Good fit for: Private schools and lyceums · Education centers with several classes and teachers · Schools that want to drop paper records and scattered spreadsheets
What a school platform from €34,900 includes
One price for the whole list: no extra charges for hours or individual items.
A school platform starts from €34,900 and is developed after an architecture session at €3,500, which is credited toward the project. It includes student, parent and teacher accounts, admissions CRM, teacher KPIs, roles and access permissions, an admin panel that needs no developer, and emails. We add courses and tests if you need a learning platform. See also: architecture session, employee evaluation by KPIs, CRM built around your processes.
- Admissions CRM. Applications, stages, owners and reminders. The administrator sees how many applications came in, which stage they stopped at and where help is needed.
- Teacher KPIs. A set of indicators the school defines itself, and reports for the head. We set up the calculation to match your rules.
- Architecture sessionFirst, a product map and estimate: roles, screens, links between classes, teachers and families. €3 500 for the session is credited toward the project price.
- Platform foundationLogin, roles and data protection: each user sees only what they are meant to see. Especially important when children's data is involved.
- School admin panelClasses, users, roles, timetables and reports for school administration.
- Teacher dashboard and gradebookGrades, attendance, assignments and parent communication in one place, instead of a paper register and messaging apps.
- Student and parent dashboardsTimetable, assignments, grades, attendance, school messages, invoices and payment status. Parents call the office less often.
- Online tuition paymentsParents pay for tuition and clubs by card in their dashboard; the receipt arrives by email, and administration sees the payment status. The payment provider account is opened in the school's name.
- Admissions trackingApplications from prospective families, statuses and manager tasks: nobody falls through the cracks between the call and the contract.
- Teacher performanceYou set the evaluation criteria yourself, and the results are calculated from real gradebook data.
- Emails and notificationsParents and students are notified right away about grades, events and timetable changes. Emails are sent from the school's domain.
- Launch and handoverWe connect the domain, test the dashboards with sample data, and hand over access and instructions to the school.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
What to add to a school platform
Optional, now or later. The price is fixed before work starts.
We adapt the platform to the country: interface language, reporting format, payment and legal pages. Experience from a project in 18 languages helps if the school works with students from different countries. We work with clients from Europe, the US, the UK, the UAE and Kazakhstan.
- Interface in Arabic and other languages. If the school operates in the UAE or another country with a different script, we plan for the needed languages and text direction at the design stage.
iOS and Android appParent and student dashboard in an app: grades, timetable and notifications. Publishing to the app stores is included.+ from €9 900Details
We build one app for both platforms, connect it to your system, prepare the description and screenshots and submit it to the stores. The Apple Developer ($99 a year) and Google Play ($25 one time) accounts are registered in your name and paid directly. The total depends on the number of screens; we give the quote after the brief.
Timeline: from 6 weeks
Analytics and reportsA summary of attendance, academic performance and enrollment that school leadership can review easily.from €590Details
We build a dashboard with key metrics and show you how to read it. Useful when the owner or investors need the numbers regularly, not on request.
Timeline: 1 week
Second languageDashboards open in a second language for families who find it easier to read the school's grades and messages.+ €290Details
We add a language switcher and translate the interface and emails; after translation a native speaker or you check the texts. You need it to enter a neighboring market.
Timeline: 1 day
Integration with your systemsAccounting, ERP, the school's bank or phone system receive family and payment data automatically. Admissions tracking is included.+ from €690Details
We connect one external system at a time: what is sent and when, a check on test data, failure alerts. Each integration is priced separately; we give the exact price after reviewing your system.
Timeline: 1–2 weeks
Paid separately, not by us: Domain, about €10–15 per year · Payment provider fee on each payment · Service subscriptions at their own rates once the project outgrows free tiers · School legal documents and consent for children's data: prepared by the school's lawyer. All add-ons →
Turnkey promotion: where your customers will come from
A platform does not attract users by itself: channels bring them in.
A platform earns when people sign up and pay. Turnkey promotion: search and articles, emails for new users, ads and partners. The report shows the path from visit to payment for each channel.
Most often we start with search and an email sequence: they keep working after the ads are switched off.
Turnkey promotion: stages and prices
Every month you get a report: how many requests came in and what each one cost. You pay the ad budget directly to the platforms.
So customers keep coming every month, not just on launch day
We will choose 1–3 channels for your business and budget, launch them, and show you every month what a request costs.
How we develop a school platform
The steps switch automatically, or click any of them to read more.
First an architecture session: we describe roles, admissions and learning processes, access permissions and the first version. Then we make the design and core, connect the accounts and CRM, launch with a small group of classes and expand. We state the timeline in the plan after the session; it depends on the number of roles and integrations.
- What we need from the school. A description of roles and processes, sample reports and a list of systems that need a link. If the processes are not yet on paper, we will write them together.
1. Brief
A short 15-minute questionnaire: what the business is, who it is for, what you need and by when. By voice, text or a call.
- We ask only what affects the result and the price
- Materials (logo, photos, texts) can be sent later
- We reply the same business day: what we offer, what it costs and how long it takes
2. Quote and contract
We fix the scope, price, deadline and payment schedule. The amount does not grow without your written consent.
- A contract between our company and yours, or with you personally
- Inside: the scope item by item (as on this page), deadlines, payment stages, warranty fixes
- The code, domain and service accounts are yours: it is written in the contract
- We sign online: a PDF with an e-signature, no paper and no couriers
3. Payment
We invoice your company. Pay by bank transfer or by card.
- No hidden fees: you pay for the domain and service subscriptions directly to them, with no markup from us
- Every payment is tied to a stage: you pay for what you can already see
- Closing documents: invoice and acceptance certificate
4. Trabajo con vista previa
At every stage you get a preview link: you see what is ready and leave your edits right away.
- First the product map and structure, then design, then the build
- We collect edits in one place, so nothing gets lost in the correspondence
- Questions for you come as a list with answer options: reply when it suits you
5. Review and approval
Before launch we check everything ourselves, then you approve the work against the list from the contract.
- Phones and computers, loading speed, forms and emails, payments in test mode
- Legal pages and the cookie banner are in place
- You go through the scope list and sign the acceptance certificate
6. Launch and handover
We publish on your domain and hand everything over to you: access, instructions, source files.
- Domain, email on the domain, analytics and Search Console
- Access to all accounts goes to you, we stay on by invitation
- A short guide: how to edit texts, photos and prices yourself
- After that, if you wish: support, promotion, new modules
FAQ
How much does a school platform cost?
A school platform starts from €34,900. The final price depends on the number of roles, the CRM, indicators and integrations. Before the project we hold an architecture session at €3,500, which is credited toward the cost.
What is a student information system (SIS)?
It is software where a school keeps data about students, groups, grades, applications and payments. It helps parents, teachers and administrators see the same picture.
How is an SIS different from an LMS?
An SIS stores student data, while an LMS delivers learning: lessons, tests, materials. If you need both, we combine them in one platform.
What is an education platform?
It is a browser-based service where people learn, teach and manage education. It can include courses, tests, accounts, payment and communication.
Can I get accounts for students, parents and teachers?
Yes, this is the core of a school platform. Each role has its own sign-in, data and permissions, so a parent does not see other students and a teacher sees only their own groups.
Can I run an admissions CRM and track teacher KPIs?
Yes. We built such modules for International Lyceum Discovery School and adapt them to the rules of a specific school.
Who owns the platform and the data?
You do. The code is in your repository, and the domain, database and accounts are registered to you.
Can the interface be in Arabic or another language?
Yes, we plan languages and text direction at the design stage. We prepare legal pages as templates for your country, and a lawyer does the final review.
Goes well with this service
What people usually order together with this: click to open the service page with an example.
Platforms and SaaSArchitecture sessionA product map, an estimate and a plan for the first version. The amount is credited to the project.€3 5002–3 weeks
Platforms and SaaSTurnkey platformLogin, accounts, roles, admin panel, emails. A foundation for any direction.from €17 900from 6 weeks
Mobile appsiOS + Android appOne app for both platforms, published in the stores.from €10 9006–8 weeks (Apple and Google review is not included in the timeline)
Software development and automationProcess automationOne chain with no manual steps: request, document, notification.€1 4901 week
Chatbots and AI assistantsTelegram botMenu, requests (including bookings), mailings.€8905–7 days
SEO promotionSEO auditTechnical errors, structure, competitors, a work plan.€4905–7 days
Marketing and social mediaGoogle and social media adsOne channel of your choice: Google Ads or Meta (Instagram, Facebook). The second channel is separate.from €490/molaunch in 5–7 days, work from 2 months
Corporate websites and portalsCorporate websiteUp to 20 pages: services, case studies, news, team, 2 languages.€3 4902–3 weeks
