Employee KPI system: criteria, ratings and manager reports
When employee evaluation rests on spreadsheets and gut feeling, the results get disputed. We build a performance evaluation system where criteria are clear, ratings are saved and the manager sees a report for each cycle.
Software development and automationTimeline: from 2 months, after the architecture session
How it looks
Staff evaluation in spreadsheets breaks quickly: each department has its own criteria, totals are counted by hand, past cycles get lost. A KPI system (key performance indicators for employees) keeps criteria, ratings and history in one place, calculates totals by the rules and shows the manager the overall picture. There are fewer disputes, because the rules are visible to everyone.
- For sales teams. Sales manager metrics: calls, deals, conversion, revenue. Some figures are pulled from the CRM automatically.
- For schools, service companies and large teams. If employees have different roles, criteria are configured for each. We did this for teachers in the International Lyceum Discovery School case.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
Employee performance evaluation (KPI) — from €15 000
A system where managers set criteria, run evaluations by cycle, and see reports for each employee and department. We start with an architecture session to lock down the evaluation rules.
At International Lyceum Discovery School we built role-based accounts, a CRM and teacher KPIs: criteria, ratings and reports for management. This scheme suits business too: criteria, cycle, rating, report. See also: school platform.
We show the price and stages in advance. Code, data and accounts are registered to you, and infrastructure costs €0 at the start (Cloudflare, GitHub, Supabase, Resend). Roles, reports and indicators come from ready-made modules of projects we have already built.
Good for: schools, clinics, sales departments and service teams · Companies that want to tie bonuses to measurable criteria · Managers who evaluate staff in spreadsheets
What an employee evaluation system for €15,000 includes
One price for the whole list: no extra charges for hours or individual items.
KPI system development starts from €15,000. It includes criteria and rating scales, review cycles (monthly, quarterly), ratings from managers and colleagues, manager reports and a history for each employee. Work begins with an architecture session for €3,500, which is credited to the project. See also: architecture session, manager dashboard.
- Criteria and cycles. You define what is evaluated, how, and how often. Different sets of indicators can be set for different positions.
- Manager reports. Summaries by employee, department and period, trends and export to a spreadsheet.
- Architecture session (€3 500)We lock down criteria, roles, cycles and the estimate. The document stays with you in any case, and €3 500 is credited toward the project.
- Criteria and scalesWe set up metrics, weights and calculation methods. Scoring rests on clear rules, not on the manager's mood.
- Evaluation cyclesPeriods, reminders and completion deadlines. HR can see who has not submitted their evaluation yet.
- Roles and settingsEmployees, managers and HR each see different things, and confidential evaluations are restricted. You change the criteria and the employee list yourselves.
- Filling in evaluationsConvenient forms for managers and self-assessment, with the total calculated automatically. No more fiddling with spreadsheets.
- Reports and comparisonResults by person, team and department. Shows strengths and areas for growth.
- Exports and trainingData downloads to a spreadsheet for bonus calculations, and the HR team learns to work with the system.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
Can be added to the project
Optional, now or later. The price is fixed before work starts.
Some indicators can be pulled automatically from a CRM, accounting systems or spreadsheets. Each system connection starts from €690. If you only need automatic reports without a full evaluation system, automation for €1,490 is enough. See also: CRM built around your processes, KPI and report automation, integrations with your systems.
Integration with your systemSales or attendance metrics are pulled automatically from your CRM or spreadsheets, with no manual entry.+ from €690Details
Sales or attendance metrics are pulled automatically from a CRM or spreadsheets. Useful when evaluations are currently entered by hand.
Timeline: 1–2 weeks
SupportWe monitor operation, make backups, install updates and make improvements according to an agreed plan.individualDetails
After launch we look at what the system needs: what to monitor, how often to update, which improvements are planned. We name the monthly price in advance. There is no hourly billing.
Timeline: after launch
Second languageThe evaluation works in a second language, and the employee picks their language with one button: handy for international teams.+ €290Details
We translate the texts and add a language switcher. You need it when part of your customers or team speak a language other than the main one. You, or a native speaker of yours, review the translation.
Timeline: 2–4 days
Telegram notificationsManagers and employees get reminders about evaluation deadlines in their messenger, so they don't miss them.+ from €390Details
The bot reminds people who needs to complete an evaluation and when, and reports when a cycle closes. Useful when evaluations are often late.
Timeline: 3–5 days
Paid separately, not by us: third-party service subscriptions. All add-ons →
How we work: the same in every category
The steps switch automatically, or click any of them to read more.
First, at the architecture session, we define the goals of evaluation: bonuses, development, control. Then we agree criteria and weights so they do not conflict with each other, and only then design the screens. The main rule: an indicator must depend on the employee and be easy to measure, otherwise the system becomes a formality.
- Which staff evaluation methods we support. Goal-based evaluation, competency-based, manager review and 360° review. We combine methods in one system by your rules.
- OKR or KPI. KPIs measure current performance, while OKRs set ambitious goals for a period. The system can support both approaches if you need them.
1. Brief
A short 15-minute questionnaire: what the business is, who it is for, what you need and by when. By voice, text or a call.
- We ask only what affects the result and the price
- Materials (logo, photos, texts) can be sent later
- We reply the same business day: what we offer, what it costs and how long it takes
2. Quote and contract
We fix the scope, price, deadline and payment schedule. The amount does not grow without your written consent.
- A contract between our company and yours, or with you personally
- Inside: the scope item by item (as on this page), deadlines, payment stages, warranty fixes
- The code, domain and service accounts are yours: it is written in the contract
- We sign online: a PDF with an e-signature, no paper and no couriers
3. Payment
We invoice your company. Pay by bank transfer or by card.
- No hidden fees: you pay for the domain and service subscriptions directly to them, with no markup from us
- Every payment is tied to a stage: you pay for what you can already see
- Closing documents: invoice and acceptance certificate
4. Trabajo con vista previa
At every stage you get a preview link: you see what is ready and leave your edits right away.
- First the product map and structure, then design, then the build
- We collect edits in one place, so nothing gets lost in the correspondence
- Questions for you come as a list with answer options: reply when it suits you
5. Review and approval
Before launch we check everything ourselves, then you approve the work against the list from the contract.
- Phones and computers, loading speed, forms and emails, payments in test mode
- Legal pages and the cookie banner are in place
- You go through the scope list and sign the acceptance certificate
6. Launch and handover
We publish on your domain and hand everything over to you: access, instructions, source files.
- Domain, email on the domain, analytics and Search Console
- Access to all accounts goes to you, we stay on by invitation
- A short guide: how to edit texts, photos and prices yourself
- After that, if you wish: support, promotion, new modules
FAQ
How much does KPI system development cost?
From €15,000, starting with an architecture session for €3,500, which is credited to the project. We name the exact price after it.
What is an employee KPI?
It is a measurable indicator used to evaluate work results, for example the number of closed deals, response speed or lesson quality. A good KPI depends on the employee and is clear to them.
How do I develop KPIs for employees?
Define the goal of evaluation, choose 3–6 indicators per role, set a scale and weight for each, and agree on a period. After that the system calculates the total itself.
What KPIs does a sales manager have?
Usually the number of calls and meetings, the number and value of deals, conversion from lead to deal and average order value. The exact set depends on your process.
Which staff evaluation methods can be used?
Goal-based, competency-based, 360° and certification. Our system can combine several methods.
How is OKR different from KPI?
KPIs measure steady performance, OKRs set growth goals for a period. Many companies use both.
Can data be collected automatically?
Yes, from a CRM, spreadsheets and other systems. Each connection starts from €690.
Who owns the evaluation data?
You do. The code and database are kept in your infrastructure. Check the processing of employees' personal data with your lawyer.
Goes well with this service
What people usually order together with this: click to open the service page with an example.
Software development and automationProcess automationOne chain with no manual steps: request, document, notification.€1 4901 week
Software development and automationIntegrationsWe connect the website, CRM, accounting system, spreadsheets and payment systems.+ from €690 each1–2 weeks per integration
Platforms and SaaSArchitecture sessionA product map, an estimate and a plan for the first version. The amount is credited to the project.€3 5002–3 weeks
Chatbots and AI assistantsTelegram botMenu, requests (including bookings), mailings.€8905–7 days
Corporate websites and portalsCorporate websiteUp to 20 pages: services, case studies, news, team, 2 languages.€3 4902–3 weeks
Mobile appsiOS + Android appOne app for both platforms, published in the stores.from €10 9006–8 weeks (Apple and Google review is not included in the timeline)
Website developmentA website in 24 hoursFor when a bank or partners need to see a real, working company very quickly: what you do, country and company details, email on your domain, legal pages. One page of up to 7 blocks, ready in 24 hours.€59924 hours after the brief, materials and domain access
Online storesTurnkey online storeCustom-built, with no monthly fee to a platform.€2 4902–3 weeks
Oleh T.82
Iryna M.79