Business process automation: one workflow without manual work for €1 490
Leads, documents, notifications: everything done by hand today starts happening on its own. We take one workflow, set it up in about a week and hand it over with instructions.
Software development and automationTimeline: 1 week
How it looks
For simple tasks, tools like Zapier or Make work well, and we can configure them for you. If the rules are complex, volumes are high, or you need your own data and roles, a custom solution is better. We do not push development where a ready service is enough. See also: AI support bot for your website, custom software development.
- AI workflow automation. An AI assistant can sort incoming requests, draft replies and answer from your knowledge base. We connect it to the workflow when it really saves time, and important decisions stay with a person.
Business automation starts where a person repeats the same actions: copying a lead from an email into a spreadsheet, sending the same confirmation to every client, preparing documents from a template. Such tasks are easy to describe with rules, which means a program can take them over. We start with one workflow so you see the effect quickly instead of waiting half a year. See also: online booking system.
- For small business. For a small team, workflow automation frees several hours a week for the manager who would otherwise spend them on emails and copy-pasting.
- For growing teams. When leads arrive faster than you can process them, a workflow with tasks and notifications helps you lose nothing.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
Process automation — €1 490
We set up one chain with no manual steps: a request lands in the customer record system (CRM), an email goes to the customer, a task is set for the manager. The team stops retyping data by hand.
The €1 490 price is on this page, with no "custom quote". Service accounts and code are registered in your name, and infrastructure costs €0 at the start. When you have more processes, the workflow can grow into an internal tool or a CRM without starting over.
Suits: Teams where managers move requests by hand · Businesses losing inquiries across scattered channels · Those who want to try automation on a single process
What business process automation for €1 490 includes
One price for the whole list: no extra charges for hours or individual items.
The Automation package costs €1 490 and takes about a week. It covers one workflow: a lead goes into the CRM, the client gets an email, the manager gets a task. Plus documents generated from a template, Telegram notifications and instructions for the team. See also: CRM and service integrations.
- Lead, CRM, email, task. A person leaves a lead on your website, the system creates a deal, sends a confirmation and reminds the manager to reply.
- Documents and notifications. A contract or invoice is generated from a template using the lead data, and the right people get a message in Telegram.
- Process reviewWe find out who does what now and choose the one chain that will save the most time.
- Receiving the requestWe connect the form, email or messenger that inquiries come from. Requests are no longer lost.
- CRM record and a task for the managerA request creates a customer card (or a spreadsheet row) by itself and sets the manager a task with a deadline. Nobody retypes the data.
- Email to the customerThe customer immediately gets a confirmation with your text and understands that the request was seen.
- Documents from a templateA contract or invoice is built from the request data in seconds; the manager only has to check and send it.
- Telegram notificationsThe manager gets a message while the customer is still on the website. Response speed goes up.
- Test run and instructionsWe check the chain on test requests and write a short guide on what to do if something breaks.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
Can be added to the project
Optional, now or later. The price is fixed before work starts.
We set up workflows for companies in the US, the UK, Europe and Kazakhstan. Emails and documents are written in the language you need, and clients' personal data is handled under your country's rules (your lawyer checks this).
Integration with your systemsAccounting, ERP, a bank or telephony connect to the same chain: data moves by itself. CRM is included.+ from €690Details
We connect one external system at a time: what is sent and when, a check on test data, failure alerts. Each integration is priced separately; we give the exact price after reviewing your system.
Timeline: 1–2 weeks
Analytics and reportsYou see where requests come from, how fast they are taken on and how many turn into contracts.from €590Details
We build a report on a request's path: where it came from, how fast it was taken on, how it ended. You need it when you want to find where requests get lost.
Timeline: 1–2 weeks
SupportWe monitor operation, make backups, install updates and make improvements according to an agreed plan.individualDetails
After launch we look at what the system needs: what to monitor, how often to update, which improvements are planned. We name the monthly price in advance. There is no hourly billing.
Timeline: after launch
One more processWe automate the next working path on the same pattern, so employees spend less time on manual routine.+ from €690Details
We take a second process, for example invoice approval or granting access, and build the same kind of chain for it. You need it when the first scenario works and you want to remove manual work in the next place over.
Timeline: 1–2 weeks
Paid separately, not to us: A CRM subscription, if you do not have one yet · Plans of the mailing and messenger services the chain runs through. All add-ons →
How we automate a process: steps and timing
The steps switch automatically, or click any of them to read more.
First we map the workflow together: what happens now, where time is lost, what counts as the result. Then we configure the services, test on sample data and go live on real leads. If you have a CRM we connect it; if not, we suggest which one to pick.
- What we need from you. A description of the process as it works today, access to the services you use (CRM, email, forms) and a person who checks the result.
- What you get. A working workflow, access in your name and short instructions on how to read and change it.
In the projects for International Lyceum Discovery School and duck.credit we started with separate workflows: a lead, a notification, a check. They later grew into accounts, a CRM and manager reports. If you are heading the same way, your first workflow becomes the base of the future system. See also: internal tool for your team, custom CRM for your processes.
1. Brief
A short 15-minute questionnaire: what the business is, who it is for, what you need and by when. By voice, text or a call.
- We ask only what affects the result and the price
- Materials (logo, photos, texts) can be sent later
- We reply the same business day: what we offer, what it costs and how long it takes
2. Quote and contract
We fix the scope, price, deadline and payment schedule. The amount does not grow without your written consent.
- A contract between our company and yours, or with you personally
- Inside: the scope item by item (as on this page), deadlines, payment stages, warranty fixes
- The code, domain and service accounts are yours: it is written in the contract
- We sign online: a PDF with an e-signature, no paper and no couriers
3. Payment
We invoice your company. Pay by bank transfer or by card.
- No hidden fees: you pay for the domain and service subscriptions directly to them, with no markup from us
- Every payment is tied to a stage: you pay for what you can already see
- Closing documents: invoice and acceptance certificate
4. Trabajo con vista previa
At every stage you get a preview link: you see what is ready and leave your edits right away.
- First the product map and structure, then design, then the build
- We collect edits in one place, so nothing gets lost in the correspondence
- Questions for you come as a list with answer options: reply when it suits you
5. Review and approval
Before launch we check everything ourselves, then you approve the work against the list from the contract.
- Phones and computers, loading speed, forms and emails, payments in test mode
- Legal pages and the cookie banner are in place
- You go through the scope list and sign the acceptance certificate
6. Launch and handover
We publish on your domain and hand everything over to you: access, instructions, source files.
- Domain, email on the domain, analytics and Search Console
- Access to all accounts goes to you, we stay on by invitation
- A short guide: how to edit texts, photos and prices yourself
- After that, if you wish: support, promotion, new modules
FAQ
How much does business process automation cost?
One workflow costs €1 490: lead, CRM, client email, manager task, documents from a template and Telegram notifications. If you have several processes, we price each one separately or build an internal tool from €6 900.
How long does automation take?
About a week from the moment we have the process description and access to your services.
What can a small business automate?
Receiving and handling leads, client emails, issuing documents, staff reminders and reports. If an action repeats by the same rules, it can almost always be automated.
Do I need a CRM for automation?
Preferably yes. If you do not have one, we suggest a simple option. If you already use KeyCRM, Zoho CRM, HubSpot or Pipedrive, we connect the existing one.
How is automation different from building custom software?
Automation connects the services you already use. Custom software is for processes that do not fit ready-made services. We help you choose.
Can KPIs and reports be automated?
Reports and metric calculations can be collected automatically from your data. A full employee evaluation system with criteria and review cycles is a separate project from €15 000.
Who owns the settings and data?
You do. Service accounts and access are registered in your name, so the workflow can be handed to any specialist.
What if my process turns out to be more complex?
We tell you after the review, before you pay. We suggest splitting the task into stages or moving to an internal tool, and show the price upfront.
Goes well with this service
What people usually order together with this: click to open the service page with an example.
Software development and automationIntegrationsWe connect the website, CRM, accounting system, spreadsheets and payment systems.+ from €690 each1–2 weeks per integration
Software development and automationBooking and reservationsCalendar, free slots, reminders, prepayment.from €1 9902–3 weeks
Platforms and SaaSArchitecture sessionA product map, an estimate and a plan for the first version. The amount is credited to the project.€3 5002–3 weeks
Chatbots and AI assistantsTelegram botMenu, requests (including bookings), mailings.€8905–7 days
Corporate websites and portalsCorporate websiteUp to 20 pages: services, case studies, news, team, 2 languages.€3 4902–3 weeks
Mobile appsiOS + Android appOne app for both platforms, published in the stores.from €10 9006–8 weeks (Apple and Google review is not included in the timeline)
Website developmentA website in 24 hoursFor when a bank or partners need to see a real, working company very quickly: what you do, country and company details, email on your domain, legal pages. One page of up to 7 blocks, ready in 24 hours.€59924 hours after the brief, materials and domain access
Online storesTurnkey online storeCustom-built, with no monthly fee to a platform.€2 4902–3 weeks