Internal team bot: onboarding, requests and reports in one chat
One chat for work processes: the bot walks a new hire through the first week, collects leave and equipment requests and compiles employee reports. The internal bot costs €1,190.
Chatbots and AI assistantsDeadline: 1,5–2 weeks
What an internal team bot looks like
An internal bot is for teams with many approvals and little order: requests get lost in chats, the manager collects reports by hand, and nobody shows newcomers where to start. It suits HR and operations managers, teams of 10 or more and companies with remote employees. See also: process automation.
- For HR and operations managers. Leave, equipment and certificate requests follow a clear approval route instead of private messages.
- For remote teams. Employees use the messenger they already know, with nothing to install or learn beforehand.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
Internal bot for teams — €1 190
One chat for work processes: onboarding new hires, requests, leave and staff reports. Less back-and-forth and fewer manual spreadsheets for managers.
We show the price upfront. The bot, spreadsheets and accounts are registered in your name, and infrastructure costs €0 at the start. You edit scenarios and texts yourself, and we add new processes. Permissions are set by role: an employee, a manager and HR see different things, and employee data is available only to people you have given rights to.
Good for: teams of 10+ people with lots of approvals · HR and operations managers · Companies with remote staff
What the internal team bot for €1,190 includes
One price for the whole list: no extra charges for hours or individual items.
The internal team bot costs €1,190 and takes 1.5–2 weeks. The price covers step-by-step onboarding for new hires, internal requests with an approval route, employee report collection, role-based access, notifications and reminders, launch and instructions.
- Onboarding. A step-by-step plan for a new employee: documents, access, meeting the team.
- Requests and approval. Requests for leave, equipment and certificates. The manager approves or rejects a request right in the chat.
- Employee reports. The bot collects daily or weekly reports and compiles them into a spreadsheet, so the manager sees a summary without collecting it by hand.
- New hire onboardingThe bot guides a new hire through the first days: documents, access, introductions. HR doesn't repeat the same things.
- Internal requestsLeave, equipment and certificates are submitted with one command, and the request follows a set approval route.
- Approvals in chatThe manager approves or rejects a request with one tap. HR and the employee see the decision right away.
- Staff reportsThe bot collects daily or weekly reports and puts them into a table. Managers don't have to gather them by hand.
- Deadline remindersThe bot reminds people about report deadlines and unprocessed requests, so nothing gets stuck.
- Role-based accessEmployees, managers and HR see different things. Other people's data stays private.
- Testing with a staff group and launchWe test with a small group, then hand over access and instructions.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
Can be added to the project
Optional, now or later. The price is fixed before work starts.
The bot works in Telegram. If your team uses a corporate messenger, we will discuss at the start which channel fits. Bot messages can be set up in several languages for international teams. We prepare personal data texts as templates, to be checked by the client's lawyer. See also: Telegram bot.
Admin panelA separate workspace where HR and managers see all requests, reports and team directories in one place.from €9 900Details
A separate workspace for HR and managers: requests, reports, directories. This is already a small system. Useful when the bot alone is not enough and you need an overview.
Timeline: from 4 weeks
Data into your systemRequests and reports from the bot go into your CRM or HR system automatically, with nothing to copy by hand.+ from €690Details
Requests and reports go into your CRM or HR system. Useful when the data is currently copied by hand.
Timeline: 3–7 days
Second languageThe bot communicates in a second language, so an international team finds it as easy to use as local staff do.+ €290Details
We translate the texts and add a language switcher. You need it when part of your customers or team speak a language other than the main one. You, or a native speaker of yours, review the translation.
Timeline: 2–4 days
SupportWe monitor operation, make backups, install updates and make improvements according to an agreed plan.individualDetails
After launch we look at what the system needs: what to monitor, how often to update, which improvements are planned. We name the monthly price in advance. There is no hourly billing.
Timeline: after launch
Paid separately, not by us: paid plans for a corporate messenger or spreadsheet tools, if you choose them, billed directly by the service. All add-ons →
Turnkey promotion: where your customers will come from
As processes grow, teams add an admin panel with roles and data transfer to their own system. For questions about internal policies an AI assistant for employees fits, and a KPI system helps assess team performance. See also: AI assistant for employees, admin panel, KPI system, data transfer to your system.
A bot does not find users on its own: channels bring people in.
A bot works when people come to it. Turnkey promotion: buttons on the website, ads that lead straight into the chat, social media and offline QR codes. The report shows how many people started a conversation and how many left a request.
Turnkey promotion: stages and prices
Every month you get a report: how many requests came in and what each one cost. You pay the ad budget directly to the platforms.
So customers keep coming every month, not just on launch day
We will choose 1–3 channels for your business and budget, launch them, and show you every month what a request costs.
How an internal team bot is rolled out
The steps switch automatically, or click any of them to read more.
First we describe your processes with you: who approves what, which reports are needed and who has access. Then we set up the bot, test it with a small group of employees and hand over access. We set up roles and approval routes together with you, and the data is collected in a spreadsheet.
- What we need from you. A description of your processes as they are now, a list of roles, request and report templates, and a person who answers questions during the work.
1. Brief
A short 15-minute questionnaire: what the business is, who it is for, what you need and by when. By voice, text or a call.
- We ask only what affects the result and the price
- Materials (logo, photos, texts) can be sent later
- We reply the same business day: what we offer, what it costs and how long it takes
2. Quote and contract
We fix the scope, price, deadline and payment schedule. The amount does not grow without your written consent.
- A contract between our company and yours, or with you personally
- Inside: the scope item by item (as on this page), deadlines, payment stages, warranty fixes
- The code, domain and service accounts are yours: it is written in the contract
- We sign online: a PDF with an e-signature, no paper and no couriers
3. Payment
We invoice your company. Pay by bank transfer or by card.
- No hidden fees: you pay for the domain and service subscriptions directly to them, with no markup from us
- Every payment is tied to a stage: you pay for what you can already see
- Closing documents: invoice and acceptance certificate
4. Trabajo con vista previa
At every stage you get a preview link: you see what is ready and leave your edits right away.
- First the product map and structure, then design, then the build
- We collect edits in one place, so nothing gets lost in the correspondence
- Questions for you come as a list with answer options: reply when it suits you
5. Review and approval
Before launch we check everything ourselves, then you approve the work against the list from the contract.
- Phones and computers, loading speed, forms and emails, payments in test mode
- Legal pages and the cookie banner are in place
- You go through the scope list and sign the acceptance certificate
6. Launch and handover
We publish on your domain and hand everything over to you: access, instructions, source files.
- Domain, email on the domain, analytics and Search Console
- Access to all accounts goes to you, we stay on by invitation
- A short guide: how to edit texts, photos and prices yourself
- After that, if you wish: support, promotion, new modules
FAQ
How much does an internal team bot cost?
€1,190. The price includes onboarding, internal requests with approval, employee reports, roles, and launch with instructions.
How do I pay for the work?
Up to €2,000, payment is 100% at the start.
Can we use a corporate messenger instead of Telegram?
We will discuss it at the start and pick the channel your team works in.
Who can see employee data?
Only people you have given rights to. We set up employee, manager and HR roles together with you.
Do we need an admin panel?
No. We set up approval routes and roles together with you, and data is collected in a spreadsheet. An admin panel can be added separately.
Can we change requests and reports ourselves?
You change reply texts, buttons and scenarios yourself in the admin panel or a simple spreadsheet. A new scenario branch or feature is added by us.
Is the bot suitable for a small team?
It pays off best where there are many approvals and reports. For a very small team a shared chat is often enough, and we will tell you so.
Does the bot replace an HR system?
No. It covers typical internal processes in a chat. If you need a full employee records system, that is separate development.
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What people usually order together with this: click to open the service page with an example.
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