AI assistant for employees: answers from your policies and knowledge base
An employee asks in chat and gets an answer with a link to the document, instead of digging through folders. An AI assistant for employees starts from €2,490, and data and accounts are registered to you.
Chatbots and AI assistantsDeadline: 3–4 weeks
What the AI assistant for employees looks like
An ordinary bot follows scripts; an AI assistant answers open questions from your documents. An AI agent goes further: it can take actions, such as creating tickets or checking an order status. We first decide whether you need that complexity, and we do not sell an agent where a €890 script or a €1,190 internal team bot is enough. See also: internal bot for your team, Telegram bot, voice AI agent.
Companies accumulate policies, instructions, price lists and emails, and finding an answer in them takes time. The question of how to implement AI in a business often comes down to a simple task: let the system answer from our own documents. An AI assistant fits companies with formal procedures and onboarding, sales, support and production teams, and anyone whose knowledge lives in chats and in the heads of a few people. See also: process automation.
- For new hires and mentors. A new hire does not have to search folders for an answer, and managers and mentors answer the same questions less often.
- For teams with different roles. The assistant opens only to employees, and each has their own permissions: sales, support and management see different sections of the documents.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
AI assistant for staff — from €2 490
An internal assistant that answers staff questions based on policies, instructions and the knowledge base. Newcomers and experienced colleagues don't need to dig through folders for answers.
The price starts from €2,490 and is stated before the work, with no per-conversation fee from us. Data, code and accounts are registered to you, and infrastructure costs €0 at launch. You update documents yourself through the admin panel. We do not promise the AI will never make a mistake, so every answer includes a source link, and question reports show where documents are missing.
Good for: companies with policies, instructions and onboarding for new hires · Sales, support and production teams · Teams whose knowledge lives in chats and in individual people's heads
What the AI assistant for employees includes for €2,490
One price for the whole list: no extra charges for hours or individual items.
An AI assistant for employees starts from €2,490 and takes 3–4 weeks. The work includes collecting and preparing documents, an assistant in Telegram or in a window on your internal site, access permissions, source links in every answer, an admin panel with roles, testing on real questions, and training. From €2,000, payment follows a 50% at start, 25% after the product map and design, and 25% after acceptance schedule. You pay the AI provider for model usage as you go, with no markup from us. See also: integrations with your systems.
- RAG in plain words. RAG (retrieval-augmented generation) means the AI first finds the relevant passages in your documents and then writes the answer based only on them. Answers are tied to your data, not to the model's guesses.
- Admin panel with roles. You upload and update documents, see employees' questions and grant access. New features are added by us.
- Collecting and preparing documentsWe go through policies and instructions, remove outdated content and duplicates, and load them into the base the assistant answers from.
- Access rightsEach person sees only their own sections: the warehouse won't see sales pricing, and sales won't see internal HR documents.
- Assistant in chatStaff write in their usual messenger in plain words and get an answer right away instead of searching through folders.
- Source link in every answerEach answer shows which document and section it came from. You can open it and check.
- Admin panel for documents and accessYou upload documents yourself, see unanswered questions and grant access. No developer needed.
- Tests on real questionsWe take 100–200 questions from your staff and check the answers together until you are happy with the quality.
- Instructions and admin trainingWe show how to update documents and monitor answer quality, and hand over all access.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
Can be added to the project
Optional, now or later. The price is fixed before work starts.
The assistant answers in the user's language: English, Russian, German, Spanish, Polish. We work with clients from the US, UK, Europe, the UAE, Kazakhstan and Central Asia. We prepare personal data texts as templates, to be reviewed by the client's lawyer. Legal review of internal documents is done by your lawyer. If you need an assistant for website customers, see the AI support bot at €2,690. See also: AI support bot for your website.
CRM connectionThe assistant answers about clients and deals the employee has access to, and doesn't show anything beyond that.+ from €690Details
The assistant answers about clients and deals the employee has access to. Useful when answers must come from the CRM, not only from documents.
Timeline: 3–7 days
Second languageThe assistant understands questions and answers in the team's second language, which is convenient for staff from other countries.+ €290Details
We translate the texts and add a language switcher. You need it when part of your customers or team speak a language other than the main one. You, or a native speaker of yours, review the translation.
Timeline: 2–4 days
SupportWe monitor operation, make backups, install updates and make improvements according to an agreed plan.individualDetails
After launch we look at what the system needs: what to monitor, how often to update, which improvements are planned. We name the monthly price in advance. There is no hourly billing.
Timeline: after launch
Another document sourceWe connect another folder or knowledge base, and the assistant starts answering from those documents too.+ from €390Details
We connect another set of documents, such as a separate department or archive, with the same access rules. Useful when knowledge is spread across several storage locations.
Timeline: 3–5 days
Paid separately, not by us: AI model usage, billed directly by the provider based on actual use, with no markup · Legal review of internal documents: done by your lawyer. All add-ons →
Turnkey promotion: where your customers will come from
A bot does not find users on its own: channels bring people in.
A bot works when people come to it. Turnkey promotion: buttons on the website, ads that lead straight into the chat, social media and offline QR codes. The report shows how many people started a conversation and how many left a request.
Turnkey promotion: stages and prices
Every month you get a report: how many requests came in and what each one cost. You pay the ad budget directly to the platforms.
So customers keep coming every month, not just on launch day
We will choose 1–3 channels for your business and budget, launch them, and show you every month what a request costs.
How the AI assistant for employees is launched
The steps switch automatically, or click any of them to read more.
First we collect policies and instructions, put them in order and define which questions the assistant should answer and who sees what. Then we set up document search, access permissions and answer wording, test on real questions together with your employees and launch. The timeline depends on the volume of documents. See also: architecture session.
- What we need from you. Documents and policies, a list of typical questions, employee roles, and an administrator who will keep the materials up to date and review the first answers.
1. Brief
A short 15-minute questionnaire: what the business is, who it is for, what you need and by when. By voice, text or a call.
- We ask only what affects the result and the price
- Materials (logo, photos, texts) can be sent later
- We reply the same business day: what we offer, what it costs and how long it takes
2. Quote and contract
We fix the scope, price, deadline and payment schedule. The amount does not grow without your written consent.
- A contract between our company and yours, or with you personally
- Inside: the scope item by item (as on this page), deadlines, payment stages, warranty fixes
- The code, domain and service accounts are yours: it is written in the contract
- We sign online: a PDF with an e-signature, no paper and no couriers
3. Payment
We invoice your company. Pay by bank transfer or by card.
- No hidden fees: you pay for the domain and service subscriptions directly to them, with no markup from us
- Every payment is tied to a stage: you pay for what you can already see
- Closing documents: invoice and acceptance certificate
4. Trabajo con vista previa
At every stage you get a preview link: you see what is ready and leave your edits right away.
- First the product map and structure, then design, then the build
- We collect edits in one place, so nothing gets lost in the correspondence
- Questions for you come as a list with answer options: reply when it suits you
5. Review and approval
Before launch we check everything ourselves, then you approve the work against the list from the contract.
- Phones and computers, loading speed, forms and emails, payments in test mode
- Legal pages and the cookie banner are in place
- You go through the scope list and sign the acceptance certificate
6. Launch and handover
We publish on your domain and hand everything over to you: access, instructions, source files.
- Domain, email on the domain, analytics and Search Console
- Access to all accounts goes to you, we stay on by invitation
- A short guide: how to edit texts, photos and prices yourself
- After that, if you wish: support, promotion, new modules
FAQ
How much does an AI assistant for employees cost?
From €2,490, taking 3–4 weeks. The final price depends on the number of document sources, roles and channels. We give an exact quote after a short review of your materials.
How do I pay for the work?
From €2,000, payment follows a 50% at start, 25% after the product map and design, and 25% after acceptance schedule. You pay the AI provider for model usage as you go.
What is RAG?
It is an approach where the AI looks for the answer in your documents and writes it based only on them. This way it makes things up less often and can cite the source.
Where do our documents go?
Data is stored in accounts registered to you, and only employees you grant access to can reach it. We discuss in advance what data reaches the model; for sensitive data we choose a suitable option.
Who updates the documents?
The administrator you appoint: they upload new versions through the admin panel. We show them how.
How is an AI agent different from a chatbot?
A chatbot answers by script. An AI assistant answers open questions from your knowledge base. An agent also takes actions: creates tickets, checks statuses. The choice depends on the task.
How can I implement AI in my business without a big budget?
Start with one repetitive task, such as answering questions from documents. For customers that is the AI support bot at €2,690; for your team, an assistant from €2,490.
Who owns the assistant?
You do. Code, accounts and data are registered to you.
Goes well with this service
What people usually order together with this: click to open the service page with an example.
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Website developmentA website in 24 hoursFor when a bank or partners need to see a real, working company very quickly: what you do, country and company details, email on your domain, legal pages. One page of up to 7 blocks, ready in 24 hours.€59924 hours after the brief, materials and domain access
Online storesTurnkey online storeCustom-built, with no monthly fee to a platform.€2 4902–3 weeks
Software development and automationProcess automationOne chain with no manual steps: request, document, notification.€1 4901 week
Marketing and social mediaGoogle and social media adsOne channel of your choice: Google Ads or Meta (Instagram, Facebook). The second channel is separate.from €490/molaunch in 5–7 days, work from 2 months
Platforms and SaaSArchitecture sessionA product map, an estimate and a plan for the first version. The amount is credited to the project.€3 5002–3 weeks
Corporate websites and portalsCorporate websiteUp to 20 pages: services, case studies, news, team, 2 languages.€3 4902–3 weeks
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