Corporate employee portal: documents, requests, staff directory
When news gets lost in chats, documents sit in ten places and requests go to email, you need one internal portal. We build intranet portals with roles, user areas and connections to your systems.
Webs corporativas y portalesPlazo: 8–12 semanas
What a corporate employee portal looks like
A portal is a private website for employees, where everyone has their own sign-in and access only to what they are entitled to. It is for companies with many people and scattered information: emails, messengers, shared drives. An employee portal brings news, documents, requests and a directory into one place. See also: portal with a client area.
- For HR and managers. Announcements, policies, a knowledge base and a staff directory without manual mailings.
- For employees. One sign-in, clear document search and simple requests instead of email chains.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
Corporate portal — from €14 900
A private site for employees: company news, documents, requests and a directory in one place. Each employee logs in with their own name and sees what concerns them.
For International Lyceum Discovery School we built role-based user areas, a CRM and teacher KPIs. For the Financial Planning Portal (prototype) we built calculators, a club and an academy. These projects are not internal portals, but sign-ins, roles and user areas are proven in our work. See also: web app and user accounts.
The price and scope are known in advance. The code, domain and accounts are registered in your name, and the portal is not tied to our subscription. Infrastructure costs €0 at the start, with no markup on services. We build user areas and roles from ready modules of our platforms. See also: corporate website.
- A ready-made corporate portal or custom development. Ready-made systems launch quickly but are limited by their own sections and plans. Custom development costs more, but follows your processes and belongs to you.
Suits: companies whose staff work in different offices or cities · teams whose documents and instructions are scattered across chats and folders · teams that need internal requests: time off, purchasing, repairs
What the corporate portal from €14,900 includes
One price for the whole list: no extra charges for hours or individual items.
A corporate portal costs from €14,900 and takes 8–12 weeks. The package includes sign-in and user areas, roles (everyone sees their own), a knowledge base and documents, connections to accounting systems and CRM, and an admin panel that needs no developer. The final price depends on the number of roles and integrations, and we give it after the brief. See also: information portal and knowledge base, custom CRM for your processes.
- News, documents, requests, directory. The basic blocks of an internal portal. We choose the set of blocks to fit your processes.
- Roles and access. Manager, employee, department, contractor: each has their own menu and permissions.
- Login and rolesEach employee logs in with their own name and sees only their sections: sales assistant, store manager, HR.
- Admin panel and securityYour team manages sections and access rights itself. Everyone sees only their own data, an activity log is kept, and passwords are protected.
- Portal homeThe first screen shows what matters: new documents, requests awaiting approval and announcements for your store.
- News and announcementsA feed for the whole company or for specific groups, with attachments and pinned important posts.
- Documents and policiesA repository with folders, search and permissions. It is clear which version of a document is current and which is archived.
- Staff directoryProfiles with department, position and contacts, searchable by name and unit.
- Internal requestsTime off, purchasing, repairs: a request follows the approval route, and it is visible who approves it and what its status is.
- Approval flowsYou describe the request path and we set it up in the portal. Participants get an email when it is their turn.
Approximate display: images and texts are chosen as an example. In your project the features, design and architecture will be different, built for your goals.
What to add to a corporate portal
Optional, now or later. The price is fixed before work starts.
If your company has employees in different countries, we build the portal in several languages. We choose legal pages and the data processing policy for the country, with the check done by your lawyer.
Integration with HR systemEmployees and positions sync automatically from your HR system, so there is no need to enter people by hand.+ from €1 990Details
We will connect the portal to your HR system: hiring and dismissal immediately update access and the directory. Useful when keeping a list of people by hand is already too hard.
Timeline: from 2 weeks
One more interface languageThe portal interface switches to one more language so staff from other countries can work comfortably.+ €290Details
We will translate and edit all pages into the chosen language, add it to the switcher and set up search for it. Useful when some of your customers live in another country or read in another language.
Timeline: +2 days
Sign-in with a work accountEmployees log into the portal with their work account, so there is no need to create one more password.+ from €1 990Details
We will set up sign-in with the company email (Google, Microsoft), so employees don't need a new password. Useful when there are many people and security matters.
Deadline: +1 week
Messenger notificationsTask notifications arrive in a messenger, so approvals don't stall and people learn about them right away.+ €390Details
We will set up Telegram or email messages about new requests and approvals. Useful when staff rarely log into the portal.
Timeline: +2 days
Paid separately, not by us: Domain — about €10–15 per year, paid directly to the registrar · Service subscriptions at their own rates, once the portal outgrows free limits. All add-ons →
Turnkey promotion: where your customers will come from
A website does not bring customers by itself: channels do.
A website does not bring customers by itself: channels do. We can take on turnkey promotion: choose 1–3 channels for your business, launch them, and show you every month how many requests came in and what each one cost.
Starting with one channel is fine. For a website this is usually Google search and maps, then ads and social media.
Turnkey promotion: stages and prices
Every month you get a report: how many requests came in and what each one cost. You pay the ad budget directly to the platforms.
So customers keep coming every month, not just on launch day
We will choose 1–3 channels for your business and budget, launch them, and show you every month what a request costs.
How corporate portal development works
The steps switch automatically, or click any of them to read more.
We start with architecture: which roles, sections, processes and systems are needed. Then we build a first version with the most important parts and connect the rest step by step. The 8–12 week timeline counts from the brief, materials and access. For complex portals you can start with an architecture session for €3,500, and its cost is credited toward the project. See also: architecture session.
- What we need from you. A list of sections, roles, sample documents and requests, and access to the systems that need connecting.
1. Brief
A short 15-minute questionnaire: what the business is, who it is for, what you need and by when. By voice, text or a call.
- We ask only what affects the result and the price
- Materials (logo, photos, texts) can be sent later
- We reply the same business day: what we offer, what it costs and how long it takes
2. Quote and contract
We fix the scope, price, deadline and payment schedule. The amount does not grow without your written consent.
- A contract between our company and yours, or with you personally
- Inside: the scope item by item (as on this page), deadlines, payment stages, warranty fixes
- The code, domain and service accounts are yours: it is written in the contract
- We sign online: a PDF with an e-signature, no paper and no couriers
3. Payment
We invoice your company. Pay by bank transfer or by card.
- No hidden fees: you pay for the domain and service subscriptions directly to them, with no markup from us
- Every payment is tied to a stage: you pay for what you can already see
- Closing documents: invoice and acceptance certificate
4. Trabajo con vista previa
At every stage you get a preview link: you see what is ready and leave your edits right away.
- First the product map and structure, then design, then the build
- We collect edits in one place, so nothing gets lost in the correspondence
- Questions for you come as a list with answer options: reply when it suits you
5. Review and approval
Before launch we check everything ourselves, then you approve the work against the list from the contract.
- Phones and computers, loading speed, forms and emails, payments in test mode
- Legal pages and the cookie banner are in place
- You go through the scope list and sign the acceptance certificate
6. Launch and handover
We publish on your domain and hand everything over to you: access, instructions, source files.
- Domain, email on the domain, analytics and Search Console
- Access to all accounts goes to you, we stay on by invitation
- A short guide: how to edit texts, photos and prices yourself
- After that, if you wish: support, promotion, new modules
FAQ
How much does a corporate portal cost?
From €14,900. The price depends on the number of roles, sections and integrations, and we give the exact amount after the brief.
How long does a portal take?
8–12 weeks from the moment we have the brief, materials and access.
How is a portal different from a corporate website?
A website is open to everyone and tells about the company. A portal is private and meant for employees: sign-ins, roles, documents, requests.
Can our systems be connected?
Yes, connections to accounting systems and CRM are part of the package. We discuss the specific systems at the brief.
Can I manage the portal without a developer?
Yes, the portal includes an admin panel: sections, news and access are managed without a developer.
Who owns the portal?
You do: the domain, code and accounts are registered in your name.
Where is it best to start if the task is large?
With an architecture session for €3,500: a product map, an estimate and a plan for the first version. The amount is credited toward the project.
Goes well with this service
What people usually order together with this: click to open the service page with an example.
Corporate websites and portalsCorporate websiteUp to 20 pages: services, case studies, news, team, 2 languages.€3 4902–3 weeks
Corporate websites and portalsExtended corporate websiteUp to 40 pages, a catalog of up to 200 items, industry sections, 3 languages.€5 9904–6 weeks
Website developmentA website in 24 hoursFor when a bank or partners need to see a real, working company very quickly: what you do, country and company details, email on your domain, legal pages. One page of up to 7 blocks, ready in 24 hours.€59924 hours after the brief, materials and domain access
SEO promotionSEO auditTechnical errors, structure, competitors, a work plan.€4905–7 days
Software development and automationProcess automationOne chain with no manual steps: request, document, notification.€1 4901 week
Chatbots and AI assistantsTelegram botMenu, requests (including bookings), mailings.€8905–7 days
Branding and identityLogo3 concepts, 2 rounds of edits, all file formats.€5905–7 days
Marketing and social mediaGoogle and social media adsOne channel of your choice: Google Ads or Meta (Instagram, Facebook). The second channel is separate.from €490/molaunch in 5–7 days, work from 2 months
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StoresNew store opening in Gdańsk
TeamStore managers' meeting: summary
Dawid Lis